All Articles Tagged "time management"
How many people will it take telling you about your tardiness before you fix it? Being late is never a good trait to have, and can reflect poorly on your professionalism or reputation. So fix that bad habit – and fast. Check out these tips on how to improve being late.
Each day, we’re bombarded with all sorts of news. Some of it, like the standoff in the Ukraine or persistent issues with the economy, has global implications. Other things, like the album cover for the latest Pharrell album, not so much. While it’s your right to have an opinion on anything and everything, you don’t need to exercise that right over every single little thing.
Your attention is a valuable thing. Companies pay a lot of money to get a small piece of it in the hopes that it will lead to a sale or some positive feedback on social media. So don’t give it away on things that really don’t matter. Even if you’re not consumed with the fate of the world, there are things like your financial health, your to-do list for the day, your child’s upcoming sports event, or that vacation you’re planning to occupy your mind space.
There are times when Twitter lights up with things that are so petty, it’s not to be believed. And there are those people who become consumed with office gossip, silly feuds, and who’s doing what. It’s one thing to have fun and give the brain a rest with something frivolous. It’s another thing to waste massive amounts of time that can be better spent on matters of consequence worrying about something that’s not worrying about you.
Unfortunately we can’t add hours to the day. So learning to manage your time will go a long way toward getting you where you want to go in your career. After all, no one will promote you if your inbox is swimming in papers and nothing ever gets accomplished. Use these steps to set better daily time management habits:
Make a to-do list. Whether an electronic or paper to-do list, you’ll want to set important items first and work down from there. Within the list, cut the big jobs into small chunks. Order the chunks by importance and work on them one at a time.
Be ruthless about priorities. When setting your priorities, be sure that what you think is a top priority really is one. Use deadlines to help when you hit a wall and are unsure which item should go before the other. At times there may be a difference between something important but not urgent and vice versa.
All things being equal, do the hardest thing first. Get it over with. Yes, it will be the least fun but that’s the point. While you still have energy early in the day tackle what is least enjoyable and by the end of the day you’ll hopefully be up to the easier more fun tasks.
Do it right away. Once that project is done assess what’s quickest to accomplish among your remaining tasks. If the task takes less than five minutes, go ahead and do it right away.
Jump right in. Instead of checking email and messages as soon as you get into work get one or two tasks done first. This way you’ll already be in the swing of things and have started your day off productively.
Take inventory- For a couple of days take an inventory of how you spend your time. This will help you find out where and how you’re wasting time.
Check in. At the end of your day review what you’ve accomplished. Be sure to move tasks to a new list of things to be done for tomorrow.
Welcome to our new column, Reset. Written by Karen Taylor Bass, this column, published each Tuesday, Reset is about life lessons learned and finally mastered mentally, spiritually, and physically. We’ll be taking a closer look at the real challenges faced throughout the journey of life, no matter how successful a person is.
I’m ultimately a big kid at heart and absolutely love the circus. However there is something to be said about juggling – giving others too much time, energy and face time. Managing my own daily circus act as brand mom, wife, PTA president, and chief do-it-all came to a halt recently when prepping to attend a PTA Central Council meeting. It actually dawned on me that I had the option of not attending and putting myself first.
Finally, I was tired from a full day and had to ponder: Did I sign up to be uber-involved in the PTA, or was I simply being super-Karen? Truth be told, I actually signed up for the First VP position, then the president became ill and I had to step up.
Perhaps you’re not a mother, but you can still be a sister who’s over-committed. Your career is demanding. Maybe you’re the primary caregiver for an ailing parent. Or you need a job and you’re currently trying to be in the right place at the right time to get noticed. It doesn’t matter – we all spend time doing too many things at the cost of health, love and preservation.
Deya “Direct” Smith, author of Touch Yourself 30 Ways: To Boldly Live, Love, and Let Go! says, “If you are willing to sacrifice self, but give others the best of you, it might be time to check self.”
Reset. I poured a glass of wine, watched my favorite basketball team, the Miami Heat, and exhaled. Started to think, how can I be a leader if someone else is leading me? It was time to write a job description for my new PTA role, itemize talent vs. time and present it to the PTA board.
Tips to Reset the Juggling Act:
Self. You are the most important person and when you put that on display, folks will stop adding to your workload.
Repeat. The more you practice saying “No,” the easier it will roll of your tongue.
Prioritize. Take a realistic look at your schedule, see how much time you can allocate to an activity or leadership role in an organization.
Delegate. You are a leader, empower others to step up and shine.
Tone. It’s not always what you are saying. It’s how you relay it to others.
Thank you, remixed. Keep it simple and sweet. Thank everyone for thinking so highly of you. But politely pass on the additional opportunity for the moment.
Karen Taylor Bass, has pressed RESET; boldly living life now as an Author, PR Expert, Brand Mom, Corporate and Small Business Coach and Adviser. Follow her @thebrandnewmom on Twitter.
If you’ve ever fallen into the hole of entrepreneurial work-a-holism, Neil Fiore’s book, The Now Habit, may have just the thing to help you learn to enjoy guilt-free play.
For many business owners their minds are working 24/7, churning over marketing ideas at lunch, brainstorming a new product while out with friends, and responding to customer or employee needs while lying in bed. This sort of continuous stress can lead to feeling overwhelmed and anxious. It is just as important that an entrepreneur be “on” as it is to learn to stop and smell the roses.
To help you learn to slow down, Fiore’s Unschedule requires that you only block into a calendar previous commitments (meetings and appointments), free time and leisure, exercise, and routine events (commuting and classes). This is meant to help you reward your hard work with mandatory scheduled free time that, having been written in, can be enjoyed guilt-free. You may not want to use this technique all the time, pulling it out once a week allows you to maintain a space for relaxation and enjoyment at least one week a month. During that week indulge in your scheduled play-dates, whether with yourself or with someone else. Taking the time to de-stress will not only make you a better business person, but will also lessen your chances of turning into the Hulk over small or insignificant infractions.
You’re friends and family will thank you.
Learning to use your time wisely is an asset for anyone looking to make the most of their day. Accept that you won’t complete a big project or achieve a complex goal overnight. Commit, rather, to working on them every day in small chunks, using your time management skills to ultimately achieve efficiency.
By setting clear and concise criteria — breaking each goal or project into parts with understandable steps — you can actively work toward achieving them. Every day you can work smart instead of hard and make the right decisions to chip away at your goals. By taking the time to become sure of your goals and the actions involved at each phase of completion, you can work more efficiently and not waste additional time with planning when you could be getting the job done.
At the end of the day have you ever sat there and thought: “Where did the time go?” You might have had a list of things to do, but somehow time got away from you and before you realize it you just lost time that you’re never getting back. I’ll be honest, that has happened to me more times than I would like to admit, and it usually makes me feel like crap. I would feel even crappier when I would see a celebrity accomplish so much and I would start to compare myself to them.
After listening to Diddy’s recent interview with The Breakfast Club at Power 105.1, something really stuck out to me. As he was talking about launching his Revolt network he said: “I have the same 24 hours a day that everyone does.” That made me realize that if he was able to cook eggs, advertise Ciroc, create an entire television network, and be a mogul, what’s stopping me from utilizing those entire 24 hours that he has? So I had to stop and re-evaluate where my time was going, and decided to help those who might deal with these common time stealers.
Stop Comparing Yourself to Others
I know that this doesn’t seem like a time stealer, but it can be. If you’re too busy thinking about how other people are succeeding then you’re not spending your time doing your own work. The moment you stop paying attention to what everyone else is doing is when you’ll be able to focus fully on your own work.
Once again, this seems like you’ll be able to multitask, but worrying takes up a lot of your time if you allow it to. When your mind is running with “shouldas, couldas, wouldas,” then you’re not working at your best capacity. Your mind isn’t being utilized to its full potential, so it’s going to take you longer to get work down.
Break up Tasks into Smaller Tasks
Something that can hurt people and their time management skills is usually by trying to power through such large tasks in a small time. This can cause people to become overwhelmed and shut down. By breaking it into small tasks then it’ll be easier to break up and complete, and the excitement if finishing a part of it can help power you through other projects.
One of my favorite tweets during the #ABCReports twitter parade expressed how black people think that lack of sleep is the way to success. Because too many times we do think that if you’re grinding all day and through the night you’re getting a lot done, but being tired is an efficiency killer. When you’re tired you work almost two times slower than you would well rested.
Wait to Visit Your Favorite Websites
I have fallen into that trap wanting to visit my favorite websites for a few minutes and then hours later, and seven open windows of stories that I have left to read are haunting me as I wonder where did my hours go. If you have a tendency to get lost in online publications, or social media sites, visit them after your work is done.
Now, let’s put those 24 hours a day to good use!
Kendra Koger is always here 24 hours a day, and her twitter is always @kkoger.
Everyone jokes about BPT (Black People Time), but lateness is no laughing matter when it comes to your job.
A new survey from Timex, found that most Americans are sticklers when it comes to tardiness: 64 percent of workers say they “are never late for work,” and more than half of them say that any amount of lateness means you should be considered “officially” late to work, reports The Grindstone.
So people who are late — be it to work, to meetings, in completing projects — they stand out like a sore thumb. Employers and even fellow co-workers don’t like dealing with workers who are late. Not only do you leave a bad impression as irresponsible, but your lateness can affect the entire office.
“Employers are also under a duty of care to know where their employees are within the time-frames they are supposed to be at work, and thus if you are not on time without giving forward notice, it falls to their human resources department to make followup calls and ensure that you are okay and not been in an accident or had any trouble getting in,” reports Career Path.
Being habitually late to meetings can also indicate a lack of respect or commitment. “People who are late in the early part of their career are often labeled as irresponsible and undependable. Some employees actually lose their jobs for lateness, particularly if companies put all new employees on a trial period of probation,” reports Yahoo!
“Arriving late can immediately decrease your perceived status from professional to amateur. Wouldn’t a professional have enough experience to know how much time he/she needs to complete all relevant preparatory tasks?” says life coach and entrepreneur Dr. Bisa Batten Lewis (known as Dr. Bisa).
Your lateness can affect even the mood of your co-workers. If you are expected to attend an important meeting with a client, your boss, co-workers, and even the client will be anxious about your ability to get to the meeting on time. “No matter how good your products or services may be, remember, your perceived status has been decreased,” Dr. Bisa tells us.
You are not alone, however, if you have trouble being on time. Even Dr. Bisa says she battled lateness. “I’m the perfect person to discuss being late because, unfortunately, I feel as if I inherited ‘the late trait.’ I struggle with time management, but recognize it. That’s the first step,” she explains. “I plan diligently to prevent arriving late, which I consider the second step.”
10 Steps To Stop Being Late
Own Your Lateness: “Accept the fact that time management is a challenge for you. Stop making excuses or blaming your lateness on other people and situations—traffic, family,” advises Dr. Bisa.
Understand Time Constraints: “Avoid overextending yourself by scheduling too many appointments around the same time. By doing this, you are setting yourself up to being late,” reports Wiki How.
Just Say No: It’s not possible to attend every event, so don’t even consider trying. “Refrain from accepting invitations that you cannot realistically fit into your schedule. Not only will you be creating a stressful situation for yourself because you will be forced to follow through on the invite, but you will most likely be late and upset the person you are meeting,” reports Wiki How.
Realize It’s Not All About You: “Recognize how your late arrivals affect your performance and those around you. Watch the look on others’ faces when you walk into the room late,” advises Dr. Bisa.
Recognize The Ramifications: “Actions peak louder than words. Reflect on the event and your performance, then think about how much better it could have turned out had you arrived in a timely fashion,” notes Dr. Bisa.
Manage Your Time: Time management is key to being on time. “Make a conscious and concerted decision to better manage your time. Figure out what causes you to be late and manage accordingly,” says Dr. Bisa. “For instance, I recognize that the majority of my time is spent taking long showers and applying make-up. I need a solid 90 minutes to get ready. Every time I give myself less than 90 solid minutes to get dressed, I end up being late.”
Stop Manipulating Others: Being late is a form of control over others. “Realize that it won’t be long before an assertive person calls you out on this tactic and brings you down to size, probably in front of everyone. And that won’t look good,” reports Wiki How.
Remember the 5 Ps : “The 5 Ps are Proper Planning Prevents Poor Performance,” explains Dr. Bisa. “Leave early enough to arrive early; prepare attire and materials the night before.”
Boost Your Self Esteem: “If you feel a need to use lateness as a form of testing your loved ones’ loyalty and determination to stick with you, there is something missing inside, namely self-love,” notes Wiki How. Tell yourself that you don’t need others to constantly prove they care about you by giving up their time waiting for you.
Go Tech: Technology can help keep you on time. “Plan with traffic in mind by using Navigation with traffic notifications on your smart phone; set earlier alarms, notifications and reminders on smart phone and follow them,” says Dr. Bisa. “Modern technology provides great business tools to enable today’s professionals to schedule and plan properly. However, a smart phone is only as smart as the user.”
Let’s face it: we’re human… we all waste some time during the day. Anything less would make us robots and we’re still a ways from the mythic robot-human hybrid. The trick is to honestly evaluate your work habits. From there you can begin to identify where and how to use your time more efficiently.
Try these few things to get you a lot closer to getting that project done:
Don’t believe the hype; multitasking is a myth. Only two percent of the population can do it successfully. You will work quicker–and more accurately–by focusing on one task at a time. Set a goal of working on one important item for 30 full minutes at a stretch.
Smartphones are great for keeping us connected, not so great for keeping us focused on work. Every flash, whistle, ding, and beep distracts us from the project at hand. Yes your friend’s new baby is “too cute!” But will saying it at 5pm instead of during the workday crush the newborn’s self-esteem? Probably not. Turn off your phone alerts and begin training yourself to respond at certain times of the day.
Email: Just as bad as the smartphone. STAY AWAY! Your email inbox is where time goes to get lost, never to be heard from again. According to a recent survey most people spend almost 10 minutes responding to an email and take another 15 minutes to get back to work. Filters like Unroll.me and SaneBox can help you sort your emails so you don’t waste time on the non-essentials. While site-blocking tools that let you visit, but only stay a certain amount of time like StayFocused can help you manage the looming vortex known as the Internet.
For more on how to avoid procrastination, check out these tips.
If you are always running behind schedule, missing deadlines, and unable to keep on schedule, then you need time-management. According to the makers of the Twist app, 15 to 20 percent of the U.S. population is “consistently late,” especially when it comes to work, reports PC Magazine. And time really is money in the business world. Being late to can cost you customers.
But don’t worry. There are a few tricks to ensuring that you are always on time — early even. So forget the snooze button. Here are 10 time management tips that will easily boost your productivity.